Privacy Policy

Christ Church Academy Vero Beach

Effective Date: 1st July 2019
Last Updated: 17th June, 2025

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Our Commitment to Privacy

Christ Church Academy Vero Beach ("CCA," "we," "us," or "our") is committed to protecting the privacy and security of personal information collected from students, parents, guardians, faculty, staff, and visitors. This Privacy Policy explains how we collect, use, disclose, and protect personal information in accordance with applicable federal and state privacy laws, including the Family Educational Rights and Privacy Act (FERPA) and the Children's Online Privacy Protection Act (COPPA).

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Information We Collect

Student Information

We collect and maintain educational records and personal information necessary for educational purposes, including:

• Enrollment Information: Name, date of birth, address, phone numbers, emergency contacts, medical information, and previous school records

• Academic Records: Grades, test scores, attendance records, disciplinary records, and educational assessments

• Financial Information: Tuition payment records, financial aid applications, and scholarship information

• Health Information: Immunization records, medical conditions, allergies, and medications (as required for student safety)

• Photos and Videos: Images and recordings for educational purposes, yearbooks, school publications, and promotional materials

• Technology Usage: Computer and internet usage logs, email communications, and online learning platform activity

 

Parent and Guardian Information

• Contact information (name, address, phone, email)

• Emergency contact details

• Financial information for tuition and fee processing

• Communication preferences and records

 

Faculty and Staff Information

• Employment records, contact information, and professional credentials

• Background check results and references

• Payroll and benefits information

 

How We Use Information

We use personal information for legitimate educational purposes, including:

• Educational Services: Providing instruction, academic support, and student services

• School Operations: Managing enrollment, attendance, grading, and graduation requirements

• Health and Safety: Ensuring student welfare, managing emergencies, and complying with health requirements

• Communication: Contacting families about academic progress, school events, and important announcements

• Legal Compliance: Meeting state reporting requirements and responding to lawful requests

• School Community: Creating yearbooks, newsletters, and promotional materials (with appropriate consent)

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Information Sharing and Disclosure

We maintain strict confidentiality of student records and limit disclosure to:

Without Consent

• School Officials: Faculty and staff with legitimate educational interests

• Emergency Situations: When necessary to protect health or safety

• Legal Requirements: Compliance with court orders, subpoenas, or law enforcement requests

• State Agencies: Required reporting to educational authorities

With Consent

• Other Schools: When students transfer (with parent/student consent for students 18+)

• Third-Party Services: Educational technology providers, testing services, and contractors (with appropriate agreements)

• Marketing Materials: Photos and information for school publications and website (with explicit consent)

 

Student and Parent Rights Under FERPA

Parents of students under 18 and eligible students (18 or older) have the right to:

• Inspect and Review: Request access to educational records within 45 days

• Request Amendment: Seek correction of inaccurate or misleading information

• Control Disclosure: Limit sharing of personally identifiable information

• File Complaints: Submit concerns to the U.S. Department of Education

 

Technology and Online Privacy

Website and Digital Platforms

• We use cookies and similar technologies to improve website functionality

• Third-party educational platforms may collect usage data under their own privacy policies

• We implement appropriate security measures for online learning environments

 

Student Technology Use

• Computer and internet usage is monitored for educational purposes and safety

• Students and parents must agree to our Acceptable Use Policy

• Personal devices used on school networks are subject to our technology policies

 

Data Security

We implement physical, electronic, and procedural safeguards to protect personal information:

• Physical Security: Locked file cabinets and restricted access to records

• Electronic Security: Password protection, encryption, and secure servers

• Administrative Controls: Staff training and access limitations based on job responsibilities

• Vendor Oversight: Contracts requiring third parties to maintain appropriate security measures

 

Photography and Media Consent

CCA may photograph or record students during school activities for educational and promotional purposes. We obtain specific consent for:

• Use of student images in marketing materials

• Publication of photos on our website or social media

• Inclusion in promotional videos or advertisements

Parents may opt out of photography/recording at any time by contacting the school office.

 

Retention of Records

We retain student records according to state requirements and educational best practices:

• Permanent Records: Transcripts and graduation records (maintained indefinitely)

• Temporary Records: Disciplinary records, health information (typically 5-7 years after graduation)

• Financial Records: Maintained according to accounting standards and legal requirements

 

Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify the school community of significant changes through our usual communication channels.

Contact Information

For questions about this Privacy Policy or to exercise your privacy rights, please contact:

Christ Church Academy Vero Beach
665-667 20th Street
Vero Beach FL 32960
Phone: (772)646-9650
Email: info@ccavero.org

Privacy Officer: Amber Mullins, Head of School
Email: amullins@ccavero.org

 

Acknowledgment

By enrolling your child at Christ Church Academy Vero Beach or by using our services, you acknowledge that you have read, understood, and agree to this Privacy Policy. If you have questions or concerns about our privacy practices, please contact us using the information provided above.

This policy is designed to comply with applicable privacy laws while supporting our educational mission. For specific legal questions, please consult with qualified legal counsel.